Job Title:

Executive Assistant to CEO

Location:

Central Bath HQ

Reporting to:

Chief Executive Officer

Closing Date:

Friday, 30 August 2019

Our bright and modern office is well located near the station in Bath, with a pool table, fresh fruit and good coffee for you to enjoy. Package includes share options, a company bonus plan, gym membership reimbursement and private health insurance.
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. Flexible working options are available.
This is a great opportunity to join a fun and friendly team with an exciting future.
 
The Role

To provide one to one support to the CEO and occasional support to the wider leadership team and board members. 

Key Responsibilities
Answering telephone calls, arranging meetings and providing executive assistance to CEO
Detailed diary management for CEO
Monitoring of CEO’s emails ensuring they are responded to in an efficient and timely manner
Arranging all UK and international travel for CEO and other staff as required
Preparation of paperwork for Board and Leadership meetings, ensuring timely distribution
Attending Board and committee meetings (in London and Bath) to take minutes
Assisting with organizing company events and awareness days
Assisting with presentations for the CEO when needed
Preparation and distribution of minutes to the Board in a timely manner
Liaising with the Board as required
 
Skills Profile
Highly organised with excellent diary management
Solid administrative skills and able to work on own initiative
Ability to work within team environment
Advanced Word, Excel and PowerPoint
Works well under pressure within a fast paced changing environment
Ability to multitask and be flexible depending on priorities
Experienced in dealing with highly confidential information
Excellent presentation and documentation skills
 
Behaviors and attributes

Essential:

Team worker
Articulate
Assertive with strong influencing skills
Can use initiative
Strong commercial awareness
Excellent interpersonal skills
Professional

Preferred:

Technology or IT background

Other
Able to work in the UK
Flexible over working hours

Able to travel

Recruitment Privacy Notice

Actual Experience plc will collect your personal information for the purpose of the recruitment process, to evaluate your skills and suitability for the role you applied for, and to make any necessary adjustments where applicable. We will only use the information you provide to us, directly or indirectly, as part of your job application. Your personal information will be processed in compliance with the General Data Protection Regulation (GDPR).

If your application is successful and we decide to offer you a position with us, we will save the information we have collected about you during the recruitment process onto our internal company systems. We will also share some of your personal information with third parties to carry out a background check, including a criminal convictions check, obtain references from previous employers and to register you with our employee benefits provider.

If your application is unsuccessful, we will retain your personal information for 12 months, so that we can contact you about openings you might be interested in, and to comply with any legal obligations we are subject to.

When you have any questions, or would like to exercise one of your data protection rights, please contact Actual Experience directly.

Confirmation:

By submitting your application, you confirm you have read and understood this Recruitment Privacy Notice.